Regular Meeting of the Village of Somerset
Board of Trustees - Minutes - June 19, 2018
Village Hall, 110 Spring Street, Somerset, WI 54025
President Melvin called the Public Hearing to order at 6:44 p.m. Present: John Melvin, Bartt Palmer, Ron Hill, James Chandler, Ali Peterson and Tony Lueck. Absent: Kim Putz. Also present: Village Attorney, Anders Helquist; Chuck Schwartz, MSA, Robert Gunther, Public Works Director/Economic Development Director.
Public Comments: No public comment.
Minutes: Motion by Lueck, second by Hill to approve meeting minutes for May 15, 2018 and motion carried.
PUBLIC WORKS: Project updates: Schwartz stated that the steel arrived for the water tower and KLM will be doing an inspection. They will build the structure on site so will be seeing some activity in a couple of weeks on the property. MSA submitted the CDBG application in May for well #5. Should hear back by the end of July if the Village is awarded the grant. MSA will be presenting the final documents for the storm water project at the next Public Works meeting in July along with the equipment replacement fund.
Discussion / Possible Approval-Water Tower #2 Pay Request #1: This is for work that has been completed to date and KLM has reviewed the pay request. Motion by Palmer, second by Chandler to approve General Construction Services Pay Request #1 in the amount of $55,100 and motion carried.
PUBLIC SAFETY: Discussion/Possible Approval-2018-2019 Operator License Applications: Motion by Hill, second by Peterson to approve operator license for Eugene L'Allier and motion carried. Motion by Hill, second by Peterson to approve operator license for Bernadette L'Allier and motion carried. Motion by Hill, second by Peterson to approve operator license for Raymond Mithun and motion carried. Motion by Hill, second by Peterson to approve operator license for Grant Hecht and motion carried. Motion by Hill, second by Peterson to approve operator license for Cory York and motion carried.
PLAN COMMISSION: Discussion/Possible Approval- Eganwoods Storm Water Management Plan: Motion by Melvin, second by Lueck to approve Eganwoods Storm Water Management Plan contingent on Village Engineers' final approval and motion carried. Discussion/Possible Approval- River Hills 2nd Addition Preliminary Plat: MSA has two memos of comments needing to be addressed by the developer before approval of the preliminary plat and their storm water management plan. Schwartz discussed with board members the more critical items in his memos. Motion by Melvin, second by Lueck to approve the preliminary plat contingent on completion of items identified on MSA's memos and Engineers' final approval and motion carried. Discussion/Possible Approval- Village Property for Food Shelf located on Rivard Street: Motion by Melvin, second by Chandler to conditionally approve the Village property for Food Shelf located on Rivard Street and to move forward with the planning to see if this property is appropriate for the Food Shelf and motion carried. Helquist explained that this is for the board to move forward with to see if it meets the Village's needs and fits in with the Village zoning. Discussion/Possible Approval-Comprehensive Plan Amendment: Schwartz explained the change will be creating a mixed-use district that will focus more near interchanges and freeways. This will allow more flexibility for those wanting to purchase and develop the land. Schwartz advised the board that there will need to be a Public Hearing held and a thirty days notification. He would like to do this at the August Village Board meeting. Helquist mentioned that there will need to be a public participation notice to surrounding land owners, including the county and towns. Helquist will research if this needs to be done or if we can use the notices from the prior hearing. Discussion/Possible Approval-Certified Survey Map for Andy Vanasse-splitting off 3.302 acres from 17-acre lot located on Shay Street: Motion by Melvin, second by Hill to approve the Certified Survey Map for Andy Vanasse splitting off 3.302 acres from 17 acres located on Shay Street and motion carried. Discussion/Possible Approval-North portion of TID 4: Gunther explained that the upper portion of TID 4 limits the type of development. It would cost the Village a significant amount of money to develop. Gunther has been approached by a developer interested in developing the upper portion of TID 4. The developer prefers not to use a realtor. Helquist suggested to get an appraisal done which Gunther had done. Gunther would like the board's approval to move forward with the possibility of selling the property. Motion by Melvin, second by Palmer to allow Village Employees, Village Attorney, and Village Engineer to go forward and market the property in TID 4 and motion carried. Discussion/Possible Approval- Whispering Pines III Developer's Agreement: Helquist has no issues with the developer's agreement if the exhibits have been populated. Motion by Melvin, second by Peterson to approve developer's agreement as completed by Gunther and Developer with form as presented and motion carried.
ECONOMIC DEVELOPMENT: No meeting.
FINANCE: Discussion/Possible Approval-Authorizing Obligor Resolution 2018-05 for Public Works Sweeper: Motion by Palmer, second by Chandler to approve Resolution 2018-05 and motion carried. Discussion/Possible Approval- 2018-2019 Police Collective Bargaining Agreement: Motion by Melvin, second by Hill to approve the Labor Contract between the Police Department and Village for the 2018-2019 year and motion carried. Discussion/Possible Approval- Village Hall Security: Motion by Melvin, second by Lueck to approve the quote not to exceed $16,000 for Village Hall Security and motion carried. Discussion/Possible Approval- Village Hall Flag Pole Repair / Replacement: Motion by Palmer, second by Chandler to approve the purchase of flag pole not to exceed $4,000 and motion carried.
FIRE/RESCUE: Reviewed Report.
UNFINISHED BUSINESS: Committee appointments EDAC Member- No action.
NEW BUSINESS: Committee appointments- Melvin appointed Aimee Pelletier as Election Inspector and Kathleen Walsh as Library trustee. Motion by Peterson, second by Chandler to accept the appointment made by Village President and motion carried. Melvin appointed Becky Linke as Library trustee. Motion by Peterson, second by Chandler to accept the appointment made by Village President and motion carried. Discussion/Possible Approval-CMAR report Resolution 2018-06: Motion by Melvin, second by Lueck to approve Resolution 2018-06 and motion carried.
Somerset Chamber Presentation: Beckah Whitlock, Executive Director for the Somerset Chamber of Commerce gave a presentation about who they are and what they want to accomplish. Currently the Chamber has 103 members, eight committees and nine board members. The Chamber's mission is to promote, support, and bridge business with community through economic development and opportunity. The Chamber aims to be a catalyst for businesses growth, conveners of leaders and champions for the community. She highlighted some of the things the Chamber has been working on such as the Strategic Plan and Heavy Metal Tour. The Heavy Metal Tour will help kids with their career paths and promote jobs within their community to keep kids here once they graduate. She stated the Chamber is funded 75-90% by Chamber memberships. The Chamber is collaborating with the Department of Tourism. The Chamber website is a community website that helps advertise for the businesses. It has a calendar of events; businesses can post jobs and post commercial rental space available. The website links to facebook, twitter and Instagram.
CLOSED SESSION: Convene to closed session as per ss 19.85 (1) (g) to discuss with legal counsel for the government body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved - real estate matter. Motion by Melvin, second by Palmer to go into closed session as per ss 19.85 (1) (g) to discuss with legal counsel for the government body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved real estate matter and motion carried. Roll call - all in favor.
OPEN SESSION: Reconvene to open session to discuss or take action if necessary on closed session item. No action taken related to the closed session item.
VILLAGE, WATER AND SEWER BILLS: Motion by Chandler, second by Hill to approve the Village, Water and Sewer bills in the amount of $455,050.48 and motion carried.
ADJOURN: Motion by Chandler, second by Lueck to adjourn and motion carried. Adjourned at 8:26 p.m.
Felicia Germain, Village Clerk
_____________________________________________________________________ (Pub. 07/05/18) WNAXLP